Analyzing a report writing situation to determine effective strategy and format is an essential managerial skill. As you progress in your career, you will be asked to write report that require this planning as the first step. Your competence in doing so can influence the effectiveness of your report, as well as your career.
To help develop your skills in planning reports, for the following report situations determine the primary function (analytical or informational), a recommended strategy ( direct or indirect), and format (email, letter, or manuscript). Explain you choices.
A proposal from a group of citizens to their county government asking for funds to silence the train whistles and create a “quiet zone” around private residences near above ground railroad tracks.
A report submitted by a sales rep to her manager describing her attendance at a marathon pre-race exhibition, including the reactions of runners to a new low-carbohydrate energy drink.
A feasibility report form an administrative assistant to his boss exploring the savings from buying aftermarket ink-jet cartridges as opposed to the original refills recommended b the manufacture.
A report from a national shipping company telling state authorities how it has improved its safety program so that its trucks now comply with state regulations. The report describes but doesn’t interpret the program.
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